Policy and Procedures as of January 2012
- Dissertation Committee
end of the third year, each Ph.D. student shall have a dissertation advisor and,
after consultation with his or her advisor, shall establish a committee of at
least three members, two of whom should be from Statistics. The departmental
form listing the committee members, with their signatures, must be filed in the
Department office by the end of Spring Quarter of the third year. The
composition of the committee may be changed at any time if the student or
faculty so choose; however, it must always include the student's dissertation
advisor and at least two of the committee members must be regular faculty
members from the Department of Statistics. Any such change must be filed as a
resubmitted and newly completed and signed form with the Department office.
- Proposal Presentation and Admission to Candidacy
end of Autumn Quarter of the fourth year, students should have completed a
proposal presentation to their committee. This consists of a 5-page outline of
planned research and relevant references and a 45-minute meeting with the
committee, in front of a blackboard, discussing the proposed research. The
proposal meeting will be scheduled by the student and his or her committee and
reported to the department office. Acceptance of the proposal by the
Dissertation Committee is a formal requirement of the Department's Ph.D.
program. After a successful proposal presentation, the student will be formally
admitted to candidacy for the Ph.D. degree. By University rules, the
dissertation defense cannot occur earlier than 6 months after admission to
candidacy, and the student should keep this in mind when scheduling both the
proposal presentation and the defense.
- Following the fourth year, during
each year that the student remains, the student is required to have a meeting
with the committee no later than November 30th of Autumn Quarter or
defend by that time.
- Foreign students will have their visas extended beyond the fifth year on a yearly basis depending on the
decision of the committee.
- Dissertation Defense and Submission
Ph.D. degree will be awarded following a successful defense and the electronic
submission of the final version of the dissertation to the University's
Dissertation Office. In this process, a number of University and Department
deadlines have to be obeyed. Listed in reverse order, the steps are:
b) Dissertation Defense:
thesis defense will be an open seminar announced to the department. Following
the regular question-and-answer session, the committee will remain, together
with any interested faculty, and continue questioning the candidate. The
decision on the thesis will then be reached in a closed meeting of the faculty
present. The defense is to be scheduled at least two weeks before the
University deadline indicated in point (a). A final draft of the dissertation
must be made available to the entire faculty 8 days before the dissertation
c) Committee Approval of Scheduled Defense:
A draft of the dissertation should be
distributed to the members of the dissertation committee no later than five
weeks before the dissertation defense. At least four weeks before the defense,
the student must file a departmental form in the Department office, signed by
all members of the dissertation committee, indicating that the student can
reasonably expect to defend the thesis within four weeks.
These rules delineate the minimum level of
involvement of the dissertation committee. We strongly recommend that students
set up their committees early and that they interact regularly with the members
of their committees once they are established. In particular, we strongly
recommend that those students wishing to complete the degree before September
schedule their defense before the Summer Quarter, else unanticipated committee
requirements may lead to the degree being delayed to the Winter Quarter.
- Sixth-year students who are allowed to continue by their committee and are not hired as
RA’s will be required to teach every quarter.
- Students who have not completed their dissertation and defense by the end of
the sixth year will no longer receive stipends or be employed by the department. These students are required to petition the department both in order to continue in the doctoral program and for any financial support (tuition, fees). Such petition is to be made to both the Chair and the DGA before the end of Spring Quarter of the sixth year and must also have advisor support